Portfolio - Event Registration Checkin

Find Christmas Downtown

PROJECT HIGHLIGHTS

The “Find Christmas Downtown” was an ambitious one-day event, centred around the idea of bringing businesses, individuals, and the local community together for a festive cause. In partnership with “The Magic of Christmas,” the event not only illuminated the downtown Core Mall but also brought warmth to many homes for the holidays.

150 trees ready for decoration, symbolizing unity and festivity.

Participation of 400 enthusiastic volunteers dedicated to making the event a success.

Event culminated with the decorated trees being generously donated to families in need.

Ipads provided for seamless check-in, ensuring smooth ingress of teams of tree decorators.

ATTENDEE EXPERIENCE

For those who attended, the experience was more than just decorating a tree. It was an evening that connected people, promoting collaboration and sharing in the festive spirit. From the moment attendees arrived, they were embraced by an aura of festivity and purpose. Using state-of-the-art iPads, teams were smoothly checked-in, guiding them through a hassle-free process.

Smooth registration and check-in using iPads.

Custom maps provided a personal touch, enabling teams to locate their specific tree with ease.

A sense of camaraderie was palpable as teams worked busily, networking and sharing creative ideas.

The live entertainment set a lively backdrop, punctuated by unexpected delightful surprises. The sight of trees on display in the mall gave attendees a sense of pride and contribution to the community.

SKILLS & TECHNOLOGIES

RegistrationCheckin prides itself on combining technology with a human touch, ensuring events are memorable and efficiently managed. Leveraging the latest technologies and expert skills to elevate events. For “Find Christmas Downtown,” the company displayed its prowess.

Proficiency in utilizing modern tech tools: The iPads for check-in is a testament to our tech-forward approach.

Customized solutions for clients: The tailor-made maps were designed keeping in mind the specific needs of this event.

Expertise in managing large-scale events: Handling 400 volunteers seamlessly.

Strong network with partners: Collaborated effectively with “The Magic of Christmas” for the noble cause.

Proficient team on-site to assist with technology-related queries.

CONCLUSION

The “Find Christmas Downtown” event was a monumental success, largely credited to the concerted efforts of RegistrationCheckin in utilizing their expertise and technological tools. Through this event, the heart of the downtown area was lit, not just by the glow of the festive lights, but by the spirit of giving, collaboration, and community. The event stands as a testament to the power of combining festive joy with purposeful action, all orchestrated under the banner of RegistrationCheckin.“Find Christmas Downtown” was more than just an event; it was a testament to the spirit of community and giving. With 150 trees lighting up smiles not just in the mall but later in the homes of needy families, the event was a roaring success.

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Marsh EIC Game App

PROJECT HIGHLIGHTS

The Marsh 2019 event was an exciting endeavor for RegistrationCheckin. Our team had the privilege to innovate a gamified experience tailored to foster engagement amongst both corporate stakeholders and employees. We seamlessly blended technology, design, and team collaboration to create a unique event experience.

Creation of a custom game app for trivia tailored to Marsh’s requirements.

From personal questions to skill tests, ensuring the content remained fresh and stimulating.

Questions were projected on a main screen, while answers were submitted via iPads.

Successfully rolled out in three distinct locations in the Middle East, with Dubai being a prime venue.

An added layer of engagement with a timed, custom puzzle, culminating in a buzzer moment.

ATTENDEE EXPERIENCE

For the attendees at the Marsh event, it was an experience that went beyond the usual corporate conventions. The integration of the game app, complemented by team activities, ensured that each participant was consistently engaged, entertained, and intellectually stimulated.

The easy-to-navigate app interface ensured even those unfamiliar with technology could participate with ease.

The sense of anticipation and camaraderie fostered by the real-time projection kept the excitement alive.

The custom puzzle introduced a refreshing and adrenaline-filled challenge, made even more thrilling with the ticking timer.

With the leaderboard, teams felt a sense of accomplishment seeing their custom names rise with each correct answer.

Having the event span across three locations allowed attendees from diverse backgrounds to connect and engage in a unified experience.

SKILLS & TECHNOLOGIES

RegistrationCheckin’s reputation as a leading event planner is built upon our innovative approach, technical expertise, and an unwavering commitment to quality. The Marsh 2019 event was a testament to our prowess and the state-of-the-art technological solutions we bring to our clients.

Expertise in developing customized apps tailored to specific event dynamics.

Mastery in real-time synchronization, enabling live projections and instant leaderboard updates.

Excellence in UX/UI design, ensuring intuitive and engaging app interfaces.

Proven ability in scaling and replicating event solutions across multiple locations without compromising on quality.

Deep-rooted understanding of participant engagement strategies, drawing from years of industry experience.

CONCLUSION

The Marsh 2019 event, bolstered by RegistrationCheckin’s innovative gamification app, set new standards for corporate gatherings. Breaking the mould of conventional events, we transformed the setting into an interactive playground, where every attendee became an active participant. The overwhelmingly positive feedback and the palpable excitement that permeated each venue affirmed our belief in the power of innovation and the importance of creating memorable experiences. At RegistrationCheckin, our journey to redefine event experiences continues with even greater zeal.

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Restorative Justice Symposium

PROJECT HIGHLIGHTS

RegistrationCheckin is proud to have successfully managed the Restorative Justice Symposium, a three-day event that brought together a diverse group of attendees for a purposeful discussion on justice issues. Our responsibilities encompassed a vast array of services, ranging from pre-event ticketing to on-site check-ins, from personalized name badges to the design and maintenance of a custom event app and website.

Facilitated the smooth management of pre-event ticketing for 500 attendees.

Efficiently managed on-site check-ins, ensuring a streamlined experience for all attendees.

Created personalized, on-site printed name badges with agendas on the backside, complete with custom badge holders and lanyards.

Developed and maintained a custom event app for real-time updates and interaction throughout the symposium.

Designed and managed an intuitive, user-friendly event website.

ATTENDEE EXPERIENCE

From an attendee’s standpoint, the Restorative Justice Symposium was a seamlessly orchestrated event. The attention to detail in every aspect, from the check-in process to the custom event app, enhanced the overall experience and left a lasting impression on the participants.

Attendees appreciated the swift, hassle-free check-in process, reducing wait times and confusion. With individualized agendas printed onto the personalized name badges at check in,

The detailed name badges, complete with individual agendas and high-quality badge holders with lanyards, added a personal and professional touch to the event.

Attendees valued the custom event app for its real-time updates, session details, and overall usability.

Attendees found the website to be informative, easy to navigate, and regularly updated making navigation of event activities easy

The ticket sales and refund process was noted for its efficiency and customer-centric approach.

SKILLS & TECHNOLOGIES

Leveraging our technical prowess and industry knowledge, RegistrationCheckin successfully executed a wide range of tasks for the Restorative Justice Symposium. We used advanced technology for check-in processes, website design, and the custom event app, demonstrating our competence in this digital era.

Proficiency in managing large-scale events, as evidenced by the smooth handling of pre-event ticketing and on-site IPad check-in and on-site on-demand badge printing with personalized session schedule on the back.

Web development skills resulted in a well-designed, informative, and regularly updated event website.

Showcased technological adeptness maintaining a user-friendly event app. Development and maintenance of a user-friendly custom event app for real-time communication, updates and supports.

Successfully managed ticket sales and refunds, highlighting our commitment to excellent customer service.

Our ability to manage session tracking and ticket scanning efficiently contributed to smooth session transitions and overall event flow.

CONCLUSION

In conclusion, the successful execution of the Restorative Justice Symposium stands as a landmark achievement for RegistrationCheckin, underscoring our expertise in comprehensive event management. The seamless blending of our technical capabilities with a focus on the customer experience resulted in overwhelmingly positive feedback from attendees. The utilization of technology to streamline the event processes, from ticketing to real-time updates through the custom event app, demonstrates our commitment to innovation in the field. This event, rich with learning experiences, will continue to shape and inform our future endeavors as we strive to maintain our standards of excellence and commitment to superior event experiences.

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Marsh EIC

PROJECT HIGHLIGHTS

The Marsh EIC event in Dubai, managed by RegistrationCheckin, marked a watershed moment in event planning for our company. Not only did we successfully host a high-profile event with 700 attendees from over 50 different countries, but we also demonstrated our capacity to navigate the intricacies of a large-scale conference by seamlessly integrating various components such as individual approval of attendees, session tracking, attendee support and much more.

Successfully managed the 3-day event, handling all aspects of attendee registration and onsite management.

Implemented efficient on-demand name badge printing and handled attendee check-ins onsite seamlessly.

Managed an onsite attendee Help desk for immediate attendee support.

Maintained and managed the event app effectively, including push notifications.

Managed session ticket scanning using iPads, ensuring swift and effective session entry.

ATTENDEE EXPERIENCE

From an attendee’s perspective, the Marsh EIC event was a testament to the meticulous planning and efficient execution by RegistrationCheckin. The use of innovative solutions such as on-demand badge printing, comprehensive event app, and efficient session tracking contributed to a seamless and engaging event experience for attendees.

Attendees appreciated the efficient online registration and check-in process, facilitated by on-demand badge printing.

The event app was well-received, with push notifications helping attendees stay informed about the event schedule.

The support provided to attendees, both online and in-person, was highly appreciated and contributed to the positive attendee experience.

Attendees expressed satisfaction with the session ticket scanning, which allowed for efficient management of session entry.

SKILLS & TECHNOLOGIES

At RegistrationCheckin, we leverage our deep event planning skills and innovative technology solutions to deliver seamless event experiences. For the Marsh EIC event, we put our expertise and cutting-edge technology to work, resulting in a highly successful and memorable event.

Our team demonstrated a high level of professionalism and problem-solving skills, which contributed to the event’s success.

We used innovative technology solutions like on-demand badge printing, smart sheet data integration, and event app management.

Our expertise in managing hotel booking and tracking ensured smooth accommodation arrangements for attendees.

Proficient use of iPads for session ticket scanning, ensuring smooth access control

Our ability to manage session tracking and ticket scanning efficiently contributed to smooth session transitions and overall event flow.

A talented team with experience in international events, cultural sensitivities, and multilingual support

CONCLUSION

Reflecting on the Marsh EIC event, we are proud of our team’s effort and dedication that contributed to the success of this international conference. The event was not just a milestone for Marsh EIC but also a testament to the skills, technology, and innovative solutions of RegistrationCheckin. We look forward to building on this success, harnessing our expertise, and continuing to deliver exceptional experiences at future events.

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Canada Walk of Fame

PROJECT HIGHLIGHTS

The Canada Walk of Fame Gala was an outstanding success, thanks in part to the diligent and professional efforts of the RegistrationCheckin team. As part of the event coordination process, we handled everything from ticket sales to the creation of custom registration forms, from attendee support to onsite check-ins.

Managed online and on-site registrations for the gala event with approximately 800 attendees and for the inductee dinner with around 150 attendees.

Utilized 18 custom registration forms to cater to the varying needs of attendees and to streamline the registration process.

Successfully coordinated the check-in process training 16 volunteers equipped with iPads loaded with our proprietary check-in app.

Collected dietary restrictions for each guest, facilitating a smooth dining experience.

Handled delegate registration support via email, resolving any issues and answering queries effectively and promptly.

Provided real-time registration reporting, with daily or weekly reports emailed to the client as per their requirements.

ATTENDEE EXPERIENCE

Our team at RegistrationCheckin utilized a range of skills and advanced technology to ensure the success of the Canada Walk of Fame event. With a focus on organization, communication, and technology, we were able to deliver an outstanding experience for all attendees.

Attendees found the registration process straightforward due to the intuitiveness of the custom registration forms.

The check-in process was efficient, as volunteers using the iPad check-in app could swiftly find guest names or their respective companies.

The app’s real-time updates helped prevent any confusion or duplicate check-ins

Attendees appreciated the attention to their dietary preferences, which added a personal touch to the dinner service.

Timely email support effectively addressed attendee queries, resulting in a smooth and enjoyable experience and the convenience of support both online and on-site.

SKILLS & TECHNOLOGIES

Our success with the Canada Walk of Fame event underscores RegistrationCheckin’s innovative use of technology and our team’s expertise in event management.

The proprietary check-in app, designed and developed in-house, proved crucial to the event’s success, allowing efficient and error-free registration.

Our advanced 18 Custom registration forms, customizable for different event experiences, showcased our technological prowess.

The use of real-time registration reporting allowed for unprecedented transparency and control over the event’s dynamics.

Our ability to handle large volumes of customer support queries via email exemplifies our dedication to service.

CONCLUSION

In conclusion, RegistrationCheckin’s proficiency in planning, technological implementation, and attention to attendees’ needs resulted in a highly successful Canada Walk of Fame event. Our advanced registration processes and real-time reporting ensured that attendees experienced a seamless and enjoyable event. Looking ahead, we aim to continue leveraging our skills and technology to deliver exceptional event experiences.

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SingularityU

PROJECT HIGHLIGHTS

The SingularityU event was a high-profile, high tech, futuristic 2-day conference designed to showcase the potential of technology and the future. We, at RegistrationCheckin, were tasked with managing the end-to-end attendee experience. We utilized our robust technological infrastructure and precise event planning skills to ensure that every element of the registration process was streamlined, interactive, and innovative.

We conceptualized and executed a cutting-edge facial recognition check-in system, eliminating long queues and making the registration process swift, secure, and seamless.

Our team managed data entry and the on-site help desk, providing on-demand, personalized, printed name badges for every attendee.

We conducted sponsorship ticket management effectively, ensuring the sponsors had a hassle-free experience and received the recognition they deserved.

We designed and managed the event website, creating an intuitive, user-friendly interface that made ticket purchasing, refunds, and promotions manageable.

Implemented a select strict individual approval of attendees to maintain the event’s exclusivity and high standard.

Integrated robots driven around the event for attendees from all over the world to socialize with, pushing the boundaries of interaction in an event setting.

ATTENDEE EXPERIENCE

Attendees at the SingularityU event experienced an unparalleled level of sophistication and futuristic immersion. The use of advanced technologies, such as facial recognition for check-ins and roaming socialization robots, truly set this event apart.

Attendees appreciated the streamlined facial recognition check-in process, which eliminated the need for traditional, time-consuming methods.

The on-demand, onsite printed name badges provided a personalized touch, enhancing attendee satisfaction.

Our on-site help desk was highly praised for its efficiency and readiness to resolve queries.

Attendees also valued the select strict individual approval process, as it gave them an exclusive, premier event experience.

The presence of robots driven around for socialization became a highlight for many, symbolizing the forward-thinking nature of the event.

SKILLS & TECHNOLOGIES

At RegistrationCheckin, our strengths lie in our technical know-how and dedication to creating standout event experiences. For the SingularityU event, we deployed several cutting-edge technologies and demonstrated our core competencies.

Developed and implemented an advanced facial recognition system for attendee check-ins, highlighting our skill in integrating modern technology into traditional event settings.

Utilized a highly efficient data entry system, demonstrating our abilities in handling large volumes of data securely and accurately.

Our web design and management skills shone through the creation and upkeep of the event website, providing attendees with a user-friendly interface for all their needs.

Showcased our adeptness at ticket sales management, handling a range of promotional tactics including early bird sales, promo codes, and group pricing.

Demonstrated our proficiency in client reporting and sponsorship ticket management, ensuring transparency and efficiency in all dealings.

CONCLUSION

The SingularityU event is a testament to RegistrationCheckin’s ability to integrate innovation and efficiency in event planning. Our team successfully executed a myriad of tasks, showcasing our adaptability, technological prowess, and dedication to creating memorable experiences. The successful blend of advanced technology and attention to customer experience resulted in a well-received event that not only met but exceeded the expectations of attendees and stakeholders.The positive feedback from attendees and stakeholders confirmed the effectiveness of our planning and execution strategies.

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Keyera

PROJECT HIGHLIGHTS

The Keyera Dine-Around event marked the company’s 25th anniversary and showcased RegistrationCheckin’s innovative approach to event technology, with a host of unique elements designed to create a memorable experience. With over 300 employees participating across 11 different restaurants, the complexity of the event was significant. Yet, the meticulous planning and execution ensured a smooth and well-coordinated event.

Catering to the diverse dietary needs and preferences of over 300 attendees, we made ***VIP itineraries** for select restaurants that accommodated everyone’s dietary restrictions, ensuring no one was left out.

We deployed an **onsite help desk** that provided real-time support, solving any issues attendees encountered and ensuring seamless communication.

Our use of **custom script software** added an element of surprise to the event. It randomized the restaurant selection for the participants, introducing a fun, unpredictable aspect to the evening.

We went the extra mile with **individualized maps**, displaying online links on personalized badges. This innovation ensured that attendees easily found their designated restaurants and were also able to share their experiences online.

RegistrationCheckin created a **secure, password-protected registration website**. This allowed participants to register with ease and confidence, knowing their data was secure.

The **QR code** on each attendee’s name badge opened up to an online photo booth. It had personalized company borders and stickers, adding another level of engagement and fun to the event.

ATTENDEE EXPERIENCE

Starting from registration to the afterparty, the Keyera Dine-Around event provided an enriching, engaging, and seamless experience for attendees. The blend of personalized details, digital interactions, and real-time support made it a memorable event for all participants.

Participants enjoyed **individualized name badges** with maps and restaurant details. These badges not only served as a guide but also as a memento of the evening.

The **randomized restaurant selection** added an element of surprise to the evening, keeping the attendees excited and engaged throughout.

Employed multi-venue sessions for a diverse experience and enhanced networking opportunities.

Our careful consideration of **dietary restrictions** was much appreciated. We ensured that every attendee, regardless of their dietary preferences or restrictions, had a high-quality dining experience.

The **QR code linked photo booth** became a hub of activity and camaraderie. Attendees had a great time taking pictures and sharing their experiences in real-time.

Our **onsite help desk and online assistance** offered attendees peace of mind, knowing help was always available.

Throughout the event, RegistrationCheckin offered **consistent attendee support**, both online and in-person, reinforcing our commitment to a seamless, enjoyable experience for every participant.

SKILLS & TECHNOLOGIES

RegistrationCheckin prides itself on its broad skillset and innovative technology usage that allowed us to successfully execute the Keyera Dine-Around event. We blended expertise in event planning with cutting-edge digital solutions, ensuring a delightful experience for every attendee.

We demonstrated our **web development skills** by creating a secure, password-protected registration website, ensuring data privacy and security.

Our proficiency in **data management** allowed us to organize a large-scale event without any hiccups, from registration to onsite attendee management.

We displayed our **software scripting skills**, using it to randomize the restaurant selection, thus adding an unpredictable and fun element to the event.

Our ability to create **personalized digital content**, like maps and interactive QR codes, enhanced attendee engagement.

CONCLUSION

The Keyera Dine-Around event, celebrating the company’s 25th anniversary, was a memorable success. RegistrationCheckin helped to ensure an enjoyable and unique experience for each attendee, employing innovative solutions to foster engagement and deliver a successfully planned and managed a complex, multi-venue event. The personalized touch and attention to detail were appreciated by the attendees, reinforcing RegistrationCheckin’s commitment to excellence in event planning. The overwhelmingly positive feedback from our clients as well as the attendees emphasized our dedication to crafting exceptional events that cater to every detail.

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City Of Calgary Teachers Association

PROJECT HIGHLIGHTS

The Calgary City Teachers’ Convention was a monumental event that RegistrationCheckin is proud to have been a part of. As an event planning company, we managed a wide range of tasks, from the registration process and Speaker proposal forms to orchestrating multi-venue sessions and managing attendee help desks. This comprehensive project encapsulated everything an event planner should master.

Planned and managed the entire registration process, ensuring smooth entry for over 11,000 attendees.

Handled 411 speaker proposal forms and speaker contracts, aiding in the seamless execution of 527 sessions.

Established and maintained info kiosks/help desks, providing readily available information and support for attendees.

Managed multi-venue sessions across 25 different locations, ensuring smooth transitions and punctual schedule management.

Facilitated session ticket scanning with iPads, further streamlining the attendee experience.

Offered robust attendee and speaker support both online and in person, providing real-time problem-solving and advice.

ATTENDEE EXPERIENCE

Our main goal was to create an enjoyable and seamless experience for each attendee. From the ease of the registration process to onsite support and facilities, the attendee experience was prioritized at all times. We at RegistrationCheckin understand that attendee experience is the cornerstone of a successful convention. With our meticulous planning and execution, we ensured an engaging and stress-free experience for the convention’s 11357 attendees.

Online registration is the first point of contact for any attendee and, as such, it plays a pivotal role in shaping their overall experience. Our team administered a user-friendly registration process, helping to make attendee entry smooth and effortless.

Implemented efficient keynote session ticket scanning system using iPads for quick and convenient smooth access for attendee enjoyment.

Employed multi-venue sessions for a diverse experience and enhanced networking opportunities.

Facilitated networking opportunities in the Exhibitor Hall, promoting connection and collaboration among participants.

Our team created and utilized interactive exhibition maps and digital and print signage to assist for easy navigation which proved beneficial for attendees in finding their way around the different venues.

Managed 100 prerecorded on-demand sessions, allowing attendees to participate at their convenience and pace.

Maintained multiple easy to find attendee help desks to provide instant support and solutions to any inquiries also provided comprehensive attendee and speaker support both online and in-person, ensuring that any questions were quickly and effectively addressed.

SKILLS & TECHNOLOGIES

Using state-of-the-art technology and leveraging our expertise in event planning, we optimized every aspect of the convention. Proficient data entry/management, as well as an easy online registration system for attendees, were of utmost importance. We utilized our skills in video editing and virtual production to ensure the quality of prerecorded and live sessions. Further, our interactive kiosks and signage played a significant role in maintaining effective communication and providing essential information throughout the convention.

We developed an intricate yet user-friendly online registration system using a sophisticated event management platform. This system allowed attendees to register for specific sessions, customize their schedules, receive event updates, and even navigate the convention virtually. Our team demonstrated exceptional expertise in designing this process, providing instant support for any issues, and constantly refining the user interface for optimal performance.

Our team exhibited proficiency in data management. Handling the data of thousands of attendees, speakers, and exhibitors is a colossal task, which our team navigated efficiently, ensuring the security of personal information and the accuracy of data.

In a large-scale event such as this, digital and print signage is a vital tool for effective communication. We deployed ample signage across all venues, created interactive exhibit maps, enhancing the exhibitor experience across 134 booths providing real-time updates to facilitate session schedules and navigation. Also used in many places to enhance visual appeal which altogether simultaneously enhanced attendee experience.

Our team expertly edited over 100 high-quality prerecorded sessions. We also ensured that any technical glitches were ironed out before the sessions were made available on-demand to the attendees.

CONCLUSION

RegistrationCheckin is immensely proud of its successful orchestration of the Calgary City Teachers’ Convention. Our team demonstrated adaptability and efficiency in managing a large-scale, multi-venue event with a blend of in-person and virtual engagements. This convention affirmed our ability to deliver an excellent attendee experience while maintaining high standards of professionalism and technological proficiency, and adaptability. For many years and many more to come, our team has enjoyed watching Speakers address what they specialize in and are passionate about, as well as watching attendees enjoy the many diverse experiences offered at such a large-scale event such as the CCTCA.

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